# Monical's Pilot Rollout and Acceptance Plan

Generated: 2026-08-10T07:17:01.196Z
Sales page: https://www.apps.betteritgroup.com/monicals
Workflow preview: https://www.apps.betteritgroup.com/?demo=1

## Buyer-Safe Purpose

This plan gives operations, accounting, and IT a practical rollout checklist for approving a hosted pilot or source-purchase review. It is not a legal contract, invoice, payment receipt, guaranteed ROI claim, or source-code transfer approval.

## Recommended Pilot Scope

- Start with 3 to 10 stores or one district that already completes FoodTec month-end inventory.
- Use one complete reporting month so the FoodTec date range, raw-material export, waste entry, and inventory packet all match the same period.
- Keep public checkout in request-review mode until payment, email, access redemption, and manual live switch proof all pass together.
- Decide before kickoff whether the buyer is evaluating hosted pilot access, lease purchase, source purchase, or a staged path across those options.

## 30-Day Rollout Sequence

1. Kickoff: confirm pilot stores, reporting month, buyer contacts, and whether review is hosted-only or source-purchase review.
2. Store prep: remind managers to enter BIB, oven-ready pizza, dough-on-hand, waste, and uncontrollable-waste details into FoodTec before export.
3. First export: use the guided FoodTec export instructions and run the sample workflow before uploading any real store export.
4. First packet review: compare app flags against the current spreadsheet/manual process and document correction loops.
5. Final packet review: confirm the inventory PDF, 11-item variance packet, names/signatures, waste notes, and admin history are complete.
6. Acceptance review: choose expand, revise, pause, hosted renewal, lease purchase, or source purchase based on the acceptance criteria below.

## Store-Level Responsibilities

- Enter inventory into FoodTec as accurately as possible before exporting.
- Convert BIB partials, dough on hand, oven-ready pizzas, and other conversion items before submitting the FoodTec inventory count.
- Record waste in FoodTec first; use the app's uncontrollable-waste recorder only as a review credit note, not as a replacement for FoodTec entry.
- Resolve missing inventory-form items, negative inventory, duplicates, and unrealistic quantities before final packet submission.

## Corporate Responsibilities

- Provide the current inventory form, target thresholds, and review expectations before pilot launch.
- Decide who reviews the generated packet, who owns variance follow-up, and who approves final pilot acceptance.
- Compare pilot packet accuracy, manager friction, review time, and 11-item variance clarity against the current month-end process.
- Keep source-transfer, server authority, payment, and credential details in private review channels only.

## Better IT Group Responsibilities

- Keep the guided demo, proof packets, checkout gate, and public/private source boundary available for buyer review.
- Keep hosted pilot source, PDF generation, FoodTec mapping, license records, and audit history server-side unless the source purchase is approved.
- Provide the buyer-safe proof packet, protection audit, rollout plan, approval brief, and sample term sheet for review.
- For a source purchase, prepare a readable source handoff only after approval, payment or approved invoice, and verified transfer authority.

## Acceptance Criteria

- FoodTec export imports without unresolved required inventory-form gaps.
- Managers can understand and resolve app flags without rebuilding the spreadsheet manually.
- Corporate can review 11-item variance, waste, uncontrollable-waste notes, and PDF packet completeness from the generated packet.
- Admin can find the submitted packet, generated files, audit history, buyer/store context, and license/request records from protected admin surfaces.
- The pilot produces enough evidence to choose expand, revise, pause, hosted renewal, lease purchase, or full source purchase.

## Buying Path Decision

- Hosted pilot: $165/mo, billed as $495 quarterly, 90-day paid pilot, then quarterly renewal. Better IT Group keeps hosting, source custody, validation updates, and app operations under the hosted path.
- Lease-purchase build: $3,500 setup plus $495 quarterly support and maintenance, with the pilot quarter credit available within 90 days and setup credit available toward source ownership for 12 months.
- Source purchase: $9,500 source buyout starting point. Buyer receives readable source handoff after signed approval, payment, transfer authority verification, and handoff planning.
- MIC-SUB keys are for hosted access. MIC-SRC keys are for source handoff planning and do not unlock hosted pilot hours.

## Current Gate Status

- Stage: Demo ready, checkout gated
- Safe to demo: yes
- Safe to accept payment: no
- Public buyer payment remains staged. Use private checkout request, invoice, or contract review until the production gate passes.

## Not Included

- No secret values, credentials, API keys, payment-signing secrets, email passwords, database service-role values, real buyer records, access records, generated PDFs, raw FoodTec exports, or readable source code are included in this public plan.